The planning of a virtual board meeting can be crucial to the success of board meetings, engagement and the quality of minutes. These tips can help you plan your next virtual board meeting and set the stage for an efficient and productive session:

Create an agenda that defines your objectives for the meeting, for example, whether you intend to inform, solicit information, or make an outcome. This will help guide the conversation and assist your chairperson to control the pace of discussion. Include a maximum time limit for each speaker and topic in order to keep the discussion going.

Schedule the meeting for an time that is convenient for all attendees. This will make it easier for participants to take part in the meeting, and ensure that a quorum is present, which is required for voting and democracy. Furthermore, it is essential to take into consideration the time zones of all attendees and provide them with necessary tools to facilitate a smooth discussion.

Hire a member https://www.dailyboardroom.org/board-of-directors-software-comparison-common-mistakes of staff to act as a clockkeeper. The person in charge will oversee the length and duration of each discussion and ensure that meeting times are met. This will increase accountability for board members and maintain productivity. It’s an ideal idea that members and directors dress professionally to keep away from distracting lighting and clothing that could be a problem when filmed.

Encourage or even require all attendees to utilize video during the meeting to increase engagement. This will enable them to read the body language of their co-workers. This will help promote a collaborative environment and help build trust.